As-built drawings are revised drawings that reflect the actual conditions and dimensions of a completed construction project. They are typically prepared based on field measurements or modifications made during construction, providing an accurate representation of the constructed project.

An audit trail is a record or log that tracks and documents all activities and changes made to a document within a document management system. It provides a chronological history of document interactions, including who accessed, modified, or deleted the document, and when these actions occurred. Audit trails help ensure accountability, compliance, and data integrity.

A change order is a written document that modifies the scope of work or contract terms in a construction project. It is used to formalize changes such as design revisions, modifications, or variations in project specifications, timelines, or costs.

A construction drawing is a detailed graphical representation of a building or structure, typically created by architects, engineers, or designers. It provides essential information such as dimensions, materials, and construction methods, serving as a guide for construction teams.

Document capture is the process of converting physical or analog documents into digital format for storage and management within a document management system. It involves scanning, digitizing, and indexing paper documents, making them electronically accessible and searchable.

Document control is the systematic process of managing, organizing, and tracking construction-related documents throughout their lifecycle. It includes activities such as document creation, revision control, version management, and ensuring proper distribution and accessibility.

A Document Management System is a software or platform used to store, organize, track, and manage documents in a digital format. It provides features such as version control, document retrieval, collaboration, and security to facilitate efficient document management.

A document repository is a centralized location or digital system where construction documents and related files are stored, organized, and managed. It provides a secure and accessible platform for document storage, retrieval, and collaboration among project stakeholders.

Document retention involves determining the length of time that documents should be stored and retained based on legal, regulatory, and business requirements. Document management systems often include features to manage document retention policies, ensuring compliance and efficient document purging or archiving.

Document workflow refers to the sequence of steps or tasks involved in the creation, review, approval, and distribution of a document within an organization. A document management system can automate and streamline document workflows, ensuring efficient collaboration and timely completion of tasks.

Drawing markup involves making annotations, comments, or changes directly on construction drawings or digital files using specific markup tools or software. Markup allows project stakeholders to communicate and collaborate effectively by highlighting revisions, design changes, or issues that require attention or clarification.

Full-text search is a search capability that allows users to search for specific keywords or phrases within the content of documents. It enables quick and accurate retrieval of relevant documents based on their textual content, enhancing document management and information retrieval efficiency.

Metadata refers to descriptive information or attributes associated with a document. It includes details such as document title, author, date created, keywords, and other relevant information. Metadata helps in organizing, searching, and categorizing documents within a document management system.

Optical Character Recognition is a technology used to convert scanned or image-based documents into machine-readable text. OCR software extracts text from images or scanned documents, making the content searchable and editable within a document management system.

A punch list is a document that identifies and tracks the final items or tasks that need to be completed or corrected before a construction project is considered finished. It is created during the project closeout phase and typically includes items such as minor repairs, touch-ups, or missing installations.

An RFI is a formal communication in the construction industry used to request clarification or additional information regarding project plans, specifications, or other project-related documents. RFIs are typically issued by contractors or subcontractors to the project owner or design team.

In construction document management, a submittal refers to the process of submitting and reviewing documents, materials, or samples for approval. Contractors or suppliers submit documents, such as product data, shop drawings, or samples, to the project team for review and acceptance.

A transmittal is a formal document used to transmit or send construction-related documents, drawings, or correspondence from one party to another. It typically includes information such as sender and recipient details, document titles, and a brief description of the contents.

Version control is the management of multiple versions or revisions of a document. It tracks changes made to a document over time, allowing users to access and restore previous versions if needed. Version control ensures document integrity, tracks edits, and facilitates collaboration among multiple users.