In April 2023, PC Whitehall & Sons, a leading Australian construction firm, began building 140 luxury townhouses in Port Melbourne. Managing a project of this scale presented several key challenges, especially with dozens of trades working on-site each day. One of the biggest issues was keeping track of daily progress, coordinating communication across multiple teams, and ensuring all documentation was up to date and easy to access.
With numerous subcontractors and suppliers involved, delays caused by miscommunication, lost documents, or difficulty tracking deliveries, safety compliance, and work orders were a major concern. Staying on top of material deliveries, site inspections, safety paperwork, and smooth information sharing was critical to keeping the project on schedule.
The team needed a reliable solution to centralize their operations, manage daily activities more efficiently, and provide clear visibility into the project’s progress. They also wanted a user-friendly platform that could be quickly adopted by everyone on-site, including subcontractors. With this in mind, PC Whitehall started researching project management software that could meet these needs.
The solution: Streamlining site works and managing subcontractors
After evaluating several project management platforms, PC Whitehall chose PlanRadar to manage the construction of their luxury townhouse development. The decision was based on PlanRadar’s strong reputation as a reliable and proven solution for large-scale construction projects, and its combination of affordability and ease of use also made it ideal for a team with varying technical skills.
PlanRadar provided a centralized platform to track and manage all aspects of the project. The team could access real-time data such as material deliveries, site diaries, safety documents, and incident reports. This made it easier to spot potential issues, like missing documentation or incomplete tasks, and address them before they caused delays. The platform’s tools for creating and managing work orders, tasks, and RFIs (requests for information) were especially useful. Tasks could be assigned to the right trades on-site and tracked in real-time, ensuring nothing was missed and problems were resolved quickly.
PlanRadar’s user onboarding and site induction program were another major benefit. The construction team, including subcontractors, learned to use the software quickly, minimizing training time and preventing delays. This allowed workers to start using the platform right away and made onboarding new team members fast and efficient.
The outcome: Accurate project oversight on over 2,000 site tasks, on schedule and on budget
The use of PlanRadar transformed operations for PC Whitehall. In under a year, the company completed over 2,000 tasks, all with time-stamped documentation, proof of completion, and clear communication records. These tasks covered a range of construction activities, including safety checks, materials tracking, work permit management, and task monitoring. One of the biggest advantages was the ability to track on-site progress and efficiency. By centralizing all information on the platform, the team could quickly spot bottlenecks and areas needing improvement, helping keep the project on schedule and addressing issues swiftly to avoid delays or extra costs.
PlanRadar’s mobile features were also crucial to the project’s success. Site diaries, safety documents, building permits, and work licenses were easily accessible on mobile devices, allowing team members to view and update critical information from anywhere on-site. This flexibility ensured the project ran smoothly, with all necessary documentation readily available and up to date.
The impact of the software was evident in the improved organization and safety of the construction site. Real-time data and task visibility allowed project managers, subcontractors, and other stakeholders to work more efficiently and collaboratively. This created a safer, more organized work environment where communication was seamless and everyone stayed aligned.
Get started with more connected construction management today – explore PlanRadar’s construction management software or start a free 30-day trial to find out more!
